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Board of Directors Meeting Minutes
Monday, October 11, 2004

Attending: Board Members Allan Swensson, Karen Lindner, Mike Grueter, Jim DaMico; Members Curtis Snow, Cathy Doser, Caryn Roberts and Nancy Siburg.

The meeting was called to order at 7:15 PM.

  1. Jim & Karen MSA the September minutes be approved with the following corrections:
    Exchange Update project:
    3) Given current prices for RAM, it was moved (Jim DaMico), seconded (Karen Lindner) and passed to purchase two 512 MB chips for the xServe and three 256 MB chips for the G3s that will be integrated into our network.

    (5) Elections of 2005 Board
    Nominating Committee:
    Allan will contact Bill Sullivan about chairing. Per Article 11 of the By-Laws the board will appoint a three-person Election Committee. Current Board: Jim DaMico will not continue given career change plans...
  2. Treasurer's Report - As reported by Treasurer Karen Lindner:
    Checking balance $2,194.42 and Savings $3,114.41.
  3. Old Business
    1. Portage Bay Contract - No action.
    2. ExChange Update Project
      1. Spam filter machine - Curtis has noticed that the spam has decreased, PostFix has been installed on a G3 but is not yet integrated into the Exchange Server.
      2. xServe and other Exchange machines - The memory purchased after the last board meeting has been installed.
      3. New Software
        1. Price quotes for FirstClass upgrade - nothing yet from FirstClass. Cathy Doser volunteered to contact FirstClass to see if she can get some reasonable response. The Board agreed to her making contact.
        2. Alternative upgrade paths were discussed at length. Curtis has put Collaba on the X-Serve with plans to put Invision on also to allow members to review them.
      4. Fundraising plans were tabled until decision on new Software is made.
    3. Website is progressing under the hand of Dick Carter.
    4. The Newsletter - Jim reported the Newsletter was mailed out by a volunteer crew. He recommends that we have U.S.P.S. print and mail it in the future. There was a discussion of the calendar( in list form), which would reduce the cost. Mike will ask Dick to post the newsletter in PDF form on the web site. Also, future notices will include something like this statement: "Help reduce cost for dBug, check here___for mailed newsletter". The default would be reading/copying newsletter from the web site.
    5. Lapsed Memberships - Bruce Robertson, Membership Chair sent out about 573 postcards this past week.
    6. Annual Elections
      1. Nominations - The Board appointed Jim DaMico as chair and Bill Sullivan and Nancy Siburg as the three members of the Elections Committee. In Bill's absence, Nancy will get statements from those nominated.
        Present board members willing to continue to date are Allan, Mike, Karen (who is not moving next year after all). Dick will be contacted. Jim will send a Call for Elections to the Board Room, Water Cooler and dBug Mentors. Additional nominees are Bill Sullivan, Richard Harrell, Caryn Roberts and Cathy Doser.
      2. Election - Deadline for Nomination Submission will be Nov. 1, 2004 with ballots due by mail or through the Exchange by November 22, 2004. Ballots will be mailed to members in good standing. Returned ballots MUST have the dBug member number to be counted.
    7. Corporate credit card: Karen Lindner, Treasurer, moved that the Board of Directors of Mac dBug resolves to get a credit card from Bank of America Card Services to facilitate purchases for the organization. Mike Grueter, Sig Coordinator, seconded and the motion was approved unanimously.
    8. Nancy asked that the By Laws be reviewed for possible amendment. She will make suggestions and present at the next board meeting in November.

      Due to the lateness of the hour, the Scribe ended her notes. Further business may be added by those remaining.

  4. New Business
    1. Upcoming Monthly Events
      1. November - SIG meetings
      2. December - Holiday Potluck, December 8th, 6 PM, location to be announced
      3. January - MacWorld recap, Wednesday, January 12, 2005 6:30 PM, RC

Nancy Siburg, Scribe