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Board of Directors Meeting Minutes
Monday, August 9, 2004

The meeting came to order at 7:50pm. Board Members Dick Carter, Jim DaMico, Mike Grueter, Karen Lindner, and Allan Swensson were in attendance.

  1. Approval of July minutes - The July minutes passed by unanimous vote.
  2. Treasurer's Report - This month's Treasurers report is on the ExChange.
  3. Old Business
    1. Portage Bay Contract - The Portage Bay contract is still unfinished. There are 3 revisions stored in the Board of Director's conference on the ExChange. Mike Grueter will work on it.
    2. ExChange Update Project
      1. Spam filter machine - The existing spam filter is working too well, mail sent to dBug members from .Mac and the Seattle Public Library domains seems to bounce. We have received (somewhat bogus looking) restore cds for the xServe, but they do not seem to boot our xServe.
      2. New Software
        1. Price quotes for FirstClass upgrade - Allan & Curtis will contact FC again and ask them about the price for upgrading from what we bought based on our recently found *invoice number*, not on the hazy records of the FC people. To try to get firm real numbers.
        2. Alternative upgrade paths - All are web-based and have a poor user-interface compared to FC
          1. Collaba
          2. Invision
          3. phpBB
      3. Fundraising - Fundraising efforts are waiting for accurate software cost estimate(s)
    3. Website - Dick now has access to the web server and, armed with BBEdit, is successfully stumbling around in the dark.
    4. Newsletter - The August newsletter was printed and mailed. The next newsletter is scheduled to ship on Oct 2nd. Article submission deadline is Sept. 22nd. Printing will take place on Sept. 29th. Oct 2nd fold, label, and mail party at the RC
    5. Lapsed Memberships - We are working on a renewal mailing to increase our membership. During the meeting the Board outlined the top 3 reasons to join for the mailing. The rest will go on the website with the URL printed on the mailing.
  4. New Business
    1. Upcoming Monthly Events
      1. August Picnic - Dick will be ready to grill by 5:30. Jim, Allan, and Mike will be there by 5:30. Mike will get the following supplies and ice from Costco:
        • 50 bottles of water
        • 1 case of gingerale
        • 1 case of cola
        • condiments
        • 2 packs hamburgers and buns
        • 1 pack turkey burgers and buns
        • 1 pack of hotdogs and buns
        • sliced cheddar cheese
        • potato salad
        • veggies
        • grapes
        • bbq beans
        • tongs/tools
      2. September - no main meeting
      3. October - Clarke Schroeder main meeting
      4. November - no main meeting
      5. December - Holiday party
    2. Brochure - Dick showed a prototype tri-fold color brochure which is a work in progress.

The meeting was adjourned at 9:30pm.